19 January 2020
|Extended abstract deadline|
2 March 2020
|Acceptance or rejection notification|
1 May 2020
|Revised abstracts deadline|
Please prepare your abstract using the IEEE Templates for Transaction (February 2017) considering the following guidelines:
The extended deadline for abstracts is 19 January 2020. Please consider the above format settings for final abstract submission!
The 4-page PDF-file should be submitted as an e-mail attachment to firstname.lastname@example.org.
Please state the first author and the title in the subject line and provide the filename of the PDF in the e-mail body.
There is a time slot of 20 minutes for each presenter, with about 15 minutes of presentation and about 5 minutes for questions and answers. Prepare your slides using PowerPoint 2007/2010/2016 (*.ppt or *.pptx). We will have the 2016 PowerPoint version available in the meeting rooms. In case you plan to show videos make sure they are running under PowerPoint 2016.
The regular way to present at our meeting is that the presenters share their PowerPoint presentation through the online conferencing tool, which means that the PowerPoint software would run on their own computer and the presentation is through their microphone and video camera. To have a fall back solution in the case of a bad internet, video or audio connection oral presenters are requested to additionally submit their contribution as a PowerPoint voice recording (support.office.com) or as an mp4 video file. Such a video file can be generated by saving the narrated PowerPoint as mp4. A more appealing way, with the advantage of also including a video of you presenting, is to start a private Zoom session (with yourself being the only participant), to share your own screen or PowerPoint window, to press Zoom's record button and to record the presentation. Immediately after the presentation press the stop record button. Then end the Zoom meeting. Zoom will then save the recorded part of your session as an mp4 file. Please use PowerPoint's laser pointer when recording. This pointer will then be recorded together with your voice. We accept narrated talks only if they are between 14 and 17 minutes long. Otherwise we will ask you to rerecord your talk. We will playback the recording on one of our computers if a speaker a) does not dial in for the online meeting or b) if his/her internet connection turns out to be insufficient or c) if he/she asks us to do so.
As usual, each talk will be followed by a questions and answers period, which will be moderated by the session chairs. About 5 minutes before your session starts please enter the virtual CT meeting and raise your hand. The chairs will then unmute your microphone and you can introduce yourself to the chairs, just like you would do it in a physical meeting.
Important: Please practice with a friend or colleague of how screen sharing works. You can do this during a private Zoom meeting that you organize yourself. A frequently occurring error is the following: Presenters share their PowerPoint window, as it is intended. Then they go to PowerPoint's presentation mode, which is also intended. Then, however, the audience does not see the presenting window but the editing window. This may happen when the presenter has configured his PC for two screens.
Poster presenters are being asked to submit a single teaser slide in 16:9 PowerPoint format, as usual. In contrast to the typical onsite CT Meeting this slide needs to have a voice recording (support.office.com). Playing back the slide and its recording must be limited to a 30 s time slot. The aim of this teaser slide is to make the audience curious about the poster. So do not give away too many details! To prepare the poster fast forward we ask you to submit a single (!) slide (PowerPoint 2007 and newer) with voice recording by e-mail no later than July 26 to email@example.com. Please also include your abstract ID in this e-mail. Do not submit mp4-files.
At the beginning of each poster session we will playback all teaser slides of the posters to be presented, i.e. about 35 per poster session. This will take approximately 20 minutes. We will then split the session into seven parallel subsessions, i.e. different virtual rooms. The poster presenters will be assigned to one of the subsessions, i.e. approximately five posters per room. The audience can enter and leave any subsession, as they like. Each subsession will be moderated by session chairs. In those subsessions the poster presenters are supposed to have a PowerPoint presentation available explaining their work. Whenever a questioner wants to know about their work the poster presenters will share their presentation using the conferencing tool's sharing option and give a brief overview (not more than 5 minutes). After that overview the audience can ask questions to find out more details about the poster. If you mistrust your internet connection you may additionally submit a recorded PowerPoint presentation. To do so follow the instructions for the oral presenters, but limit your presentation to 5 minutes.